1. Who this policy is for
This policy is for visitors to this website and people who contact the organization using the published email address. The organization operates in South Africa. Its full legal and registration details should be added here when verified: [legal entity and registration details].
2. Information this website collects
The website is designed without user accounts, online payments, analytics, advertising trackers, or an online database. The contact form does not send information to the website; it prepares a draft message in the visitor’s own email application.
If you choose to send that message, the organization may receive your name, email address, subject, message, and any other information you include. Please do not send sensitive personal, medical, identity, or financial information unless the organization has specifically requested it through a suitable channel.
3. Donation and contribution information
This website does not process donations. If you contact the organization about contributing, it may receive contact details and information needed to discuss or record the contribution. The precise process, payment provider, recordkeeping requirements, and information collected are [to be confirmed before donations are accepted].
4. How information may be used
Information received by email may be used to respond to enquiries, discuss volunteering or partnerships, provide program information, arrange contributions, maintain necessary correspondence, protect the organization and its community, and meet applicable recordkeeping duties.
5. Service providers and sharing
Email delivery involves the sender’s email provider and the organization’s email provider. Website hosting may involve a technical hosting provider: [hosting provider and location to be confirmed]. The organization should list any other providers that can access personal information here before using them.
Personal information should not be sold. It may be disclosed where reasonably necessary to operate the organization, protect people or rights, obtain professional advice, or respond to a lawful requirement. Actual internal sharing arrangements are [to be confirmed].
6. Retention
Email enquiries and related records should be kept only as long as reasonably needed for the purpose for which they were received and for any applicable legal, safety, accounting, or dispute requirements. Specific retention periods are [to be confirmed and inserted].
7. Security
The organization should use reasonable administrative and technical safeguards appropriate to the information it holds. No email or internet service can be guaranteed completely secure. Visitors should avoid sending unnecessary sensitive information.
8. Your choices and rights
Depending on the law that applies to you and the organization, you may be able to ask whether information is held about you, request access or correction, object to or restrict certain use, request deletion where appropriate, or raise a concern with a relevant authority. These rights may have conditions or exceptions.
To make a privacy request, email info@childevotion.org. The organization may need to verify your identity before responding.
9. Children and adults who may need support
This public website is not designed to collect information directly from children or to collect sensitive support information from adults who may be at risk. A parent, guardian, supporter, or other appropriate responsible person should make contact where needed and authorised. Any future program forms involving children, people with disabilities, or adults at risk will require separate, reviewed privacy and safeguarding information.
10. External links and changes
External services have their own privacy practices. This policy may be updated as the website, providers, or organizational processes change. The revised date will appear above.
11. Privacy contact
Privacy enquiries: info@childevotion.org
Postal address: [Community office address to be confirmed], South Africa
Privacy contact person or role: [to be confirmed]